1.        Welcome and Introduction of PVC Board- Atoosa Ring

"        President- Atoosa Ring

"        Vice President- Mel Robertson

"        Treasurer- Gail Reilly

"        Secretary- Karen Brennan

2.        Treasurer's Report- Gail Reilly

Opening Balance as of May 1, 2008-                                $135,995.51

Deposits                                                                  $48,212.53

Disbursements                                                          $14,727.46

Balance as of May 31, 2008                                          $169,480.58

Opening Balance as of June 1, 2008-                                  $169,480.58

Deposits                                                                    $15,264.15

Disbursements                                                          $172,788.63

Balance as of June 30, 2008-                                          $11,956.10

$150,000.00 went back to St. Cyril's

3.        Teachers and Faculty Appreciation Luncheon- Kitty Osti

"        Will be held this afternoon

"        The luncheon will have an Olympic theme

4.        Innisbrook Gift Wrap- Colleen Davidson 

"        You get 50% toward your fundraising dollars

"        Will end on September 12th.

"        All wrapping will be here before the holidays

5.        Magazine Drive- Lili Bernard-

"        Will coincide with Innisbrook Gift Wrap drive

"        Will end on September 12th

"        50% of purchases go toward fundraising

"        Last year we raised $20,413.00 and ½ went back to the school

"        You can order and renew on-line all year long

"        There is a link for both on the website

"        Checks for both can be made to St. Cyril's

6.        Super Raffle- Sara McDonald

"        Since we did not meet the 300-ticket sale last year, we are starting to sell tickets earlier this year in order to sell all 300 tickets.

"        Each ticket is $100.00 and you get 66% toward fundraising dollars

"        First prize is $10,000.00 and $20,000.00 goes back to the school.

"        We must sell all 300 tickets in order to award the full amount to the winner; otherwise it will be a percentage of the tickets sold.  

7.        Student Artwork Collection- Colleen Gray

"        We are using a company this year that will give us more ordering options

"        I will be meeting with the teachers to set up a good time in class to work on the projects.

"        Packet will be going home on September 22nd and you will have 1 week to order.

"        You will receive finished products by November 11th  

"        33% will go toward fundraising dollars

"        You can look at the company on-line, but can't order on-line

8.        Luau- Victor Berrellez

"        Will be held on Saturday September 27, 2008 at 5:00pm

"        This is a great night of fun and a good way to meet new people

9.        Auction- Mike Brennan

"        Biggest fundraiser all year

"        Will be held Saturday, November. 8th at the Odyssey in Granada Hills

"        We need a lot of help to make this event successful

"        We will be having a big meeting on Wednesday, September 10th in the hall at 7:30pm

"        There is a lot to do to make this event a success. 

"        We will be needing help the night of the event, however there is much to do before the event and some of the work can be done at home.

10.          Halloween Carnival- Lori Teitz and Bridget Casey

"        The carnival will be from 10:30- 12:30 on Friday, October 31st

"         40 parents have signed up to help out, so that is at least 3 parents from every class.

"        We still need a DJ, so if you know anyone please forward their information

"        We will be letting parents know what they will be doing at the carnival.

11.          Earthfest- Molly Anderson

"        Hoping to rival the auction as the biggest fundraiser

"        It will be held on April 25 with the possibility to expand into the night before

"        We are looking for sponsors in order to completely offset having an admission price at the door.

"        If you have any connections for vendors, entertainers, corporate sponsors, etc.

"        There is merchandise for sale that includes canvas shopping bags and t-shirts with the Earthfest logo.

"        The students can wear the Earthfest shirts on Wednesday's with their school uniform shorts, pants or skorts.

"        They will be $10 each or 2 for $15.00 for the shirts or bags

12.        Principal's Report

"        Welcoming of new and the returning families

"        Welcoming sister of Ann Paul, who was the Principal of Our Lady of Grace.  She will now be the new 1st grade teacher.

"        Introduction of the CLASS Center.  Mrs. Kadzielski and Mrs. DeCarteret will run it.

"        It offers expansion and enrichment for all students and help for students who are struggling.

"        Mrs. Kadzielski will be our new Vice Principal who will be assisting Mr. Muir in the operation of our school.

"        Over the summer we went solar.  We needed to replace the roof, so this seemed like a good option. We installed 150 solar panels on the primary buildings roof. 

"        This should cut our DWP bill in half and hopefully someday we will not need DWP at all.  There will be a tracking system set up and you will be able to follow our usage on-line.

"        Every class now has a smart board.  The teachers are getting adjusted to using them.

"        Funds raised by the PVC helped pay for the solar panels and smart boards

I am very excited about the upcoming year…I know it will be fantastic!!!

Open discussion-

There was a discussion over the fundraising hours and how and when people are getting them.  Most of the open discussion was over this issue and how to get people to help out in the major fundraising events is by making it mandatory.  Here are some of the points that were made:

"        Mel Robertson opened the open discussion with raising the issue of our service hours and how all families are required to give 40 hours a year, however we are having a problem getting families to participate in the fundraising events.

"        Some families just get their hours in by doing only their 40 and no more, while others do 40 x 40.

"        The question was raised if we should require a mandatory 10 hours for the major fundraising events.  An example was made using St. Francis' spring carnival, which raises over $150,000. Every year and every family is required to give at least 10 hours to that event.

"        If we had required hours, could we spread out those hours among the major events? 

"        Do we do 2 hours instead of 10 at each event or do we require 2 hours per family at each major event.

"        It was also mentioned that the parents are not the only ones who can do the hours- Grandparents can, Aunts, Uncles, Cousins, etc.  can help.

"        It seems that the Room Moms have to beg for help and end up going to the same people every time for help. 

"        A reminder that the hours don't have to be at the event itself, it can be before the event.

"        It is critical that we do fundraising to be able to afford the extras

"        A suggestion was made to give time and a half or double time to parents who work the big events.  However, do we really need to reward parents for participating?

"        Someone asked when did it become such an issue for getting service hours.  We are giving out choices and options for getting those hours.

"        There was also a suggestion to charge more for any hours that are not met by the end of the year.  However, Mr. Muir noted that those who just pay for their hours don't have any problem doing so.

"        We do need the participation in the big fundraisers, however the people at the meeting represent most of the people who participate in most of the fundraisers. 

"        It was suggested that we do a survey to see what would work the best.

Scrip Program

There was a reminder to make sure your Ralph's card is set up to give the school credit for your purchases.  You can call 1-800-660-9003 to make sure you are getting proper credit for your purchases.

Meeting Adjourned at 9:08am.